What is the proper way to mark an enclosure to be sent under separate cover?

What is the proper way to mark an enclosure to be sent under separate cover?

• A. Encl: (1) SECNAVINST 5216.5D (sep cover)
• B. Encl: (2) SECNAVINST 5216.5D (sep cover)
• C. Encl: (1) SECNAVINST 5216.5D (sep cover) (sep cover)
• D. Encl: (1) SECNAVINST 5216.5E (sep cover)

Answer: (A)

When an enclosure must travel under separate cover, you indicate the exact enclosure count and tag the item with (sep cover) on the Encl line. This tells the recipient that this particular enclosure should be mailed separately from the main package. The correct format shows one enclosure, uses the proper instruction revision, and appends the separation note only once: Encl: (1) SECNAVINST 5216.5D (sep cover). Using the correct revision (D) ensures you reference the right policy version; using a different revision (E) would be incorrect for the intended document. Also, avoid duplicating the (sep cover) tag or miscounting the number of enclosures. The other options either misstate the number of enclosures, repeat the (sep cover) tag, or cite a different instruction revision.

When an enclosure must travel under separate cover, you indicate the exact enclosure count and tag the item with (sep cover) on the Encl line. This tells the recipient that this particular enclosure should be mailed separately from the main package. The correct format shows one enclosure, uses the proper instruction revision, and appends the separation note only once: Encl: (1) SECNAVINST 5216.5D (sep cover). Using the correct revision (D) ensures you reference the right policy version; using a different revision (E) would be incorrect for the intended document. Also, avoid duplicating the (sep cover) tag or miscounting the number of enclosures. The other options either misstate the number of enclosures, repeat the (sep cover) tag, or cite a different instruction revision.